Why You Should Write Things Down


Rajput bride wearing a pink lehenga.

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Wedding Planning Tips

At the risk of repeating myself again, there is an awful lot of preparation to do in the run up to a wedding. In most cases it is the bride who is the driving force. Often the bride and her parent or parents are the ones who do most of the planning in conjunction with the groom of course.

Sometimes people are very relaxed about the wedding and not too concerned about things. They are just happy to trust that everyone involved will get on with it and that things will fall into place.

For most brides it is important that events unfold in accordance with their wishes. They want their wedding to be as perfect as it can be.

There are so many people involved that it is impossible to remember who said what to who and when. Also arrangements are often changed or revised. It pays to keep a file for every supplier or aspect of your wedding and write down what you have agreed. Create a folder and divide it up into sections, one for each supplier ie venue, florist, caterer, musician, band, stationer, wedding cars, wedding cake, photographer etc. After each discussion jot down what you have agreed. Your supplier will probably be taking notes and you should too.

It is much easier for you to keep a track on everything if you have made notes. There may be certain things that mean a lot to you. This will help to ensure that they are not forgotten.

You may think that this is creating unnecessary work but I can assure you that things do sometimes get forgotten and overlooked.

Some brides may engage the services of a professional wedding planner. In this case there is no need to worry as they will look after all of the planning and coordination. This kind of service takes away all of the worry but is likely to be expensive.

For a relatively modest fee you could engage the services of a Toastmaster like myself to take over the coordination of the wedding reception for you. In this case your notes are invaluable as you will be able to brief me on what arrangements you have made with your suppliers so that I can liaise with them and double check to make sure nothing is overlooked.

Finally you may be relying on the best man to take charge. Some best men are brilliant and will do a great job. All you need to do is let them know what you want them to keep an eye on and all will hopefully be well. Unfortunately not all best men are good organisers and can’t be relied on. In this case having a Toastmaster is probably the best option.

Most hotels offer a “Master of Ceremonies” as part of the package but do remember this person is probably the duty manager and is working for the venue so may not necessarily have your best interests at heart if there is a problem. Also they will be more focused on the organisation and logistics of matters directly under their control rather than concentrating on the outside suppliers. They can also vary in attitude, experience and cooperativeness. You might meet a lovely wedding coordinator but this will not be the person in charge on the day.

If you want to have a really good wedding then do keep track of the detail. Keep notes of everything of importance so that you can confirm these with suppliers a few days before the big day. Make a checklist covering the main points which you can use to brief your best man or Toastmaster.

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